Privacy

Last updated: July 2025

Oak Tree Montessori is committed to protecting your privacy and handling your data in a transparent, secure, and responsible way. This Privacy Policy explains what personal
information we collect, why we collect it, how we use it, and your rights under UK data protection law, including the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Oak Tree Montessori is a home education community group based in North Somerset and Bristol. You can contact us at:

Email: oaktreemontessoribristol@gmail.com

2. What Data We Collect

We may collect and store the following personal information:

•  Names and contact details (e.g. email addresses, phone numbers)
• Child's first name and age (if provided voluntarily)
• Any health or learning needs shared with us for support purposes
• Correspondence you have with us (via email or forms)
• Website usage data through cookies (see section 6)

Our Data Protection and Privacy Policies are available here

3. Why We Collect It (Lawful Basis)

Under the UK GDPR, we rely on the following lawful bases for processing your data:

• Consent – where you’ve given clear permission (e.g. signing up for updates)
• Legitimate interests – to run and improve our group and respond to enquiries
• Legal obligation – where required by law (e.g. safeguarding)

4. How We Use Your Data

We use your information to:

• Communicate with you about sessions, events, or updates
• Support your child’s participation and safety within the group
• Improve our services and manage our website

We will never sell your data or use it for third-party marketing.

5. How We Store and Protect Your Data

Your personal data is stored securely and only accessible to those who need it. We take appropriate technical and organisational measures to protect it. We will keep your data only as long as necessary for the purpose for which it was collected.

6. Cookies and Website Use

Our website may use basic cookies to help it function properly. These do not store personal data unless you choose to submit it (e.g. via a contact form). You can control cookies via your browser settings.

7. Your Rights Under UK GDPR

You have the right to:

• Access your personal data
• Correct or update inaccurate data
• Ask us to delete your data ("right to be forgotten")
• Withdraw your consent at any time
• Object to or restrict how we use your data
• Complain to the Information Commissioner’s Office (ICO) if you believe your data has been misused

More information is available at: https://ico.org.uk

8. Contact Us

If you have any questions about this policy or want to exercise your rights, please contact:
oaktreemontessoribristol@gmail.com